Donation Receipt Letter Template
Every donation to your church deserves acknowledgment with a clear and professional receipt. Below is a structured template you can use:
Subject: Thank You for Your Generous Donation
Dear [Donor’s Name],
On behalf of [Church Name], we sincerely appreciate your generous contribution of [Donation Amount] received on [Donation Date]. Your support helps us continue our mission and serve our community.
This letter serves as an official record of your donation. No goods or services were provided in exchange for this gift, making it fully tax-deductible under IRS guidelines.
If you have any questions or need further documentation, please feel free to reach out. Thank you for your kindness and generosity.
Sincerely,
[Your Name]
[Church Position]
[Church Name]
[Church Contact Information]
Key Elements to Include
- Donor’s Name: Ensure the letter is personalized.
- Donation Details: Specify the amount and date.
- Tax Compliance: Confirm that no goods or services were exchanged.
- Church Information: Provide clear contact details for any follow-ups.
Additional Tips
- Send receipts promptly to maintain donor trust.
- Keep a copy of each receipt for church records.
- Use a warm, appreciative tone to encourage future donations.
With a well-structured receipt letter, your church can strengthen donor relationships and ensure compliance with tax regulations.
Church Donation Receipt Letter Template
Key Elements to Include in a Church Donation Letter
Formatting Guidelines for a Clear and Professional Document
Legal Requirements for Church Receipts
How to Personalize the Letter for Various Donors
Best Practices for Sending and Storing Receipts
Downloadable Template for a Donation Letter
Key Elements to Include in a Church Donation Letter
Each donation receipt should contain the church’s full name, address, and tax identification number. Specify the donor’s name, the date of the donation, and the contribution amount. If the donation was non-monetary, describe the item but do not assign a value. Include a statement confirming that no goods or services were provided in exchange, unless applicable.
Formatting Guidelines for a Clear and Professional Document
Use a clean, legible font and standard margins. Align text for easy readability, keeping paragraphs concise. Include a subject line such as “Donation Receipt for Tax Purposes” to make the purpose clear. Sign the letter with the name and title of an authorized church representative.
