Key Details to Include
A used car sale receipt must clearly outline essential transaction details. This protects both the buyer and seller in case of future disputes. Include the following:
- Date of sale: Clearly state the exact date.
- Buyer and seller details: Full names, addresses, and contact information.
- Vehicle information: Make, model, registration number, VIN, mileage, and color.
- Sale price: Specify the amount paid and payment method.
- Declaration: A statement confirming that the vehicle is sold “as seen, tried, and approved” unless otherwise agreed.
- Signatures: Both parties should sign and date the receipt.
Simple Receipt Template
Use the following format for a straightforward and legally sound receipt:
Used Car Sale Receipt
Date: [Insert date here]
Buyer Details:
Name: [Buyer’s full name]
Address: [Buyer’s address]
Contact: [Buyer’s phone/email]
Seller Details:
Name: [Seller’s full name]
Address: [Seller’s address]
Contact: [Seller’s phone/email]
Vehicle Details:
Make & Model: [Car make and model]
Registration Number: [Car reg number]
VIN: [Vehicle Identification Number]
Mileage: [Odometer reading] miles
Color: [Car color]
Sale Price: £[Amount] (Paid via [Payment Method])
Declaration:
The seller confirms that the vehicle is sold as seen, tried, and approved by the buyer. No warranties are given or implied.
Signatures:
Buyer Signature: ______________________ Date: ______________
Seller Signature: ______________________ Date: ______________
Additional Tips
Provide two copies of the receipt–one for each party. If payment is made in cash, the buyer should get a signed acknowledgment. Ensure all details are accurate before signing.
Used Car Sale Receipt Template UK
Key Legal Requirements for a Vehicle Sale Document
Essential Buyer and Seller Information to Include
Detailed Breakdown of Payment Terms and Conditions
How to Specify Vehicle Details Clearly on the Bill of Sale
Printable and Digital Formats: Pros and Cons
Common Mistakes to Avoid When Drafting a Sales Record
Include the full legal names and addresses of both parties to ensure the receipt is valid. Both the buyer and seller must sign the document to confirm mutual agreement.
Specify the vehicle’s make, model, registration number, VIN, mileage, and any known defects. This prevents disputes regarding the car’s condition at the time of sale.
Outline the exact sale price and payment method. If payment is in installments, list due dates and any applicable penalties for late payments.
State whether the vehicle is sold “as seen” or with any warranties. If a warranty applies, describe its duration and coverage.
Indicate the date and time of the transaction. This helps establish liability for any incidents occurring after the sale.
Use a clear, legible format, whether printed or digital. A printed receipt offers a physical record, while a digital version provides easy storage and sharing.
Avoid vague descriptions, missing signatures, or incorrect details. Any errors may lead to legal complications or disputes.
